"Quality care is our top priority. Caring for people is at the core of everything we do."

Department:                  Maintenance

Position:                         Manager, Maintenance & Emergency Preparedness

                                         Weekdays 9:00am-5:00pm (37.5 hours a week)

                                         Weekends and evening work may be required.

Status:                            Permanent Full Time

Date Required:                 ASAP

Reporting to the Assistant Executive Director, the Manager, Maintenance & Emergency Planning and Preparedness is a key member of our leadership team.  You are responsible for the operation of the Physical Plant, Maintenance, as well as Emergency Planning and Preparedness and Security Management. In addition, as the Manager, Maintenance & Emergency Planning and Preparedness, you are responsible to ensure that Villa Colombo Toronto is operated and maintained in a cost-effective, safe and efficient manner by leading and overseeing all maintenance activities, (sub) contractor management, capital projects, emergency preparedness, work orders and facility-wide inspections.

EXPERIENCE & EDUCATION

• A post-secondary degree or diploma. A degree/diploma in Property Management, or other related field is preferred
• Must posses one or more of the following professional designation:  Certified Facility Manager (CFM), Certified Property Manager (CPM), Facility Management Administrator (FMA), Real Property Administrator (RPA)
• A minimum three (3) years property or maintenance management experience.  Preferably in a health organization.
• Building Environment System Operator, Certificate 1 or Certified HVAC Technologist from a recognized institution an asset
• Health and Safety (Level I & II) certification a definite asset.
• Three years experience in a managerial or supervisory capacity, preferably in a unionized health care/long-term care organization;

COMPETENCIES (Behavioural & Technical Skills)

• Excellent analytical and financial management skills with experience in developing business cases and build project/capital budgets preferably for a not-for-profit organization

• Advanced knowledge of the Ontario Fire and Building Code and other applicable legislation
• Excellent knowledge of Excel, Word and other Microsoft and business applications/tools, including electronic work order and asset management systems
• Ability to work efficiently and effectively in a fast-paced environment with flexibility to handle last minute changes
• Excellent interpersonal, communication (oral and written), presentation and organizational skills
• Excellent customer service and conflict resolution skills
• Strong influencing skills, excellent problem solving, and priority management skills
• Self-motivated with the ability to work independently in a multi-task high pressure environment
• Availability to be on-call for major maintenance problems

• Ability to interact with seniors and to articulate and demonstrate resident safety strategies
• Demonstrated understanding of, and compliance with, responsibilities under the Occupational Health and Safety Act, Regulations and the organizations’ health and safety plans, policies and procedures.  Is fully knowledgeable of accountabilities for the health and safety of all workers, volunteers and contractors under supervision. Ensures compliance with established safe work practices, policies and procedures, and conducts thorough investigations of all workplace incidents.
• Comprehensive knowledge of preventative maintenance requirements, documentation and record keeping of all equipment and building systems.
• Knowledge of evidence-based practices and, if there are none, prevailing practices relating to building and property management/maintenance, as applicable
• Thorough knowledge of mechanical and building systems design and machine shop practices.
• Ability to speak Italian a definite asset.

RESPONSIBILITIES INCLUDE (but are not limited to):

• Hire, fire, discipline and supervise all full and part-time maintenance, security and receiving staff
• Monitor and coordinate the daily operations of the maintenance, receiving and security functions.
• Review all maintenance requests and work orders and ensure work is scheduled and completed.
• Conduct daily tours of the facility for safety and maintenance surveillance to monitor potentially unsafe work areas, equipment and practices and identify maintenance issues to ensure compliance and plan and implement appropriate corrective actions and work.
• Supervise, administer and participate in all the activities of the department including planning and supervising the work of the maintenance and receiving staff and ensure all equipment is working correctly
• Ensure that all services, building and grounds are properly maintained and provide good living and working environment for our residents and staff.
• Reports on assigned quality indicators and implements action plans for improvement.
• Develops department goals and objectives in consultation with Assistant Executive Director
• Develops and implements policies and procedures
• Leads all Emergency Management systems, processes, policies and procedures and education/training  and acts as Fire Marshall in Emergency Procedures and adhere to Fire and Security procedures
• Works with the fire inspector to ensure Fire Plan is revised and updated accordingly
• Manages and maintains all maintenance, emergency and security service contracts, including sourcing new providers as needed, obtaining quotations and contracts and scheduling work, monitoring and evaluating service.
• Coordinates, develops and maintains capital budgets and project plans
• Order necessary supplies and ensure all stores are well maintained, organized and properly inventoried.
• Communicate effectively with the resident, clients, family and staff
• Cover the Manager, Housekeeping & Laundry when not at work.
• May be required to Chair, participate or attend committee and Board meetings as assigned.
• Other Duties as assigned.

Submit your Resume and Covering Letter in confidence to: humanresources@villacolombo.on.ca

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